Booking Fee / Upfront payments:

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A non-refundable booking fee of £150.00 will be required which secures the date and includes any associated administration/correspondence – This booking fee amount will be deducted from the full balance as per the original quote. The full trial payment is due upon confirmation of your booking to secure the chosen trial date. This payment is non-refundable and forms a mandatory part of the booking process. By paying the Booking Fee you agree to accept all terms and conditions. 

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Early morning charge too please if I am to be at the venue before 7am there is a charge of £50

IMPORTANT INFO - The wedding date is only secured once the Booking Fee payment has been received. The payment must be paid within 48 hours of the documentation being sent to you or the date will be released and may be booked by another bridal party.

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Quotations

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Quotations are valid for 14 days from the date the quotation is sent to prospective brides, due to yearly price increases Wedding Hair and Makeup by Grace Lynch  reserves the right to amend the quotation after the 14-day period has expired. 

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Trials

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Trials are held between Monday - Friday at 10:00am. Please note that availability is limited. Trials are held at my OX3 location. Unfortunately, I am unable to travel for trial appointments, as this allows me to provide the best experience in a dedicated setting.

Please note the trial duration is for two hours and thirty minutes, any additional time required will be chargeable at £15.00 per every half an hour.

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Children are unable to attend bridal trials due to health and safety and limited space. The trial environment needs to remain calm and focused to ensure the best experience for both the bride and stylist.

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Trial Booking and Payment Policy

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The full trial payment is due two weeks before your trial date. This payment is non-refundable and forms a mandatory part of the booking process. By booking, you are committing to the confirmed date, and it is your responsibility to ensure you can attend. 

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If you request to change the date and a suitable alternative cannot be found due to availability, the original payment will be forfeited.

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Trials for additional bridal party

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Trials are exclusively available for brides, as the priority is ensuring the best experience and outcome for your bridal look. If a trial is required for another member of the bridal party, this will only be considered under exceptional circumstances and must be requested at the time of booking.

 

Any additional trials will be an extension of the bride’s trial session and are subject to availability.

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Invoicing & Payments

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An invoice to secure the booking and your trial date will be raised (Booking Fee) and sent once you have confirmed that you are happy with the quote – Failure to pay within this timescale with result in your date being released.
An additional invoice for the remaining balance will be raised and sent approximately one month before the wedding date and will need to be paid within one week of receiving the invoice.

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Minimum Booking 

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There is a minimum booking charge of £440.00 excluding fuel.
For example, minimum booking includes one Bridal hair service and three Guest Services.
I am happy to take on smaller bridal bookings however, the minimum booking charge will apply.

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Freelance Assisting Stylist(s)

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If an assisting stylist is required to complete hair services alongside Grace for larger bridal parties (due to limited time frames on your wedding day), a £190.00 assisting stylist fee will be applied to your quotation. 
 

These assisting stylists are independent freelance stylists who run their own businesses and are not employed by or working under the direction of Grace Lynch. 

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Change of venue/location

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If you have to change venues mid morning during hairstyling there is a charge if £40 and also additional travel costs to next venue.

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Cancellations due to circumstances out of your control 

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If you find yourself in a position whereby you need to cancel your booking due to unforeseen circumstances out of your control such as a lockdown, National or Local restrictions that will not allow your wedding to take place your booking fee can be transferred to a new date and there will be no additional charge providing I am available. However, you may incur additional charges due to inflation when moving to an alternative year. Should I be unavailable for your new date I will recommend reputable stylists for you to contact, and the initial booking fee remains non-refundable.

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Cancellations by myself

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Should I find myself in an unfortunate and rare situation due to illness, personal emergency, injury, or circumstances out of my control I will, of course, seek to provide a suitable replacement. This of course cannot be guaranteed, and should I be unable to provide a suitable replacement a full refund will be provided excluding any trial costs.

Booking amendments / Cancellations by the client

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Amendments such as removing services from the booking can be made up to six months prior to the wedding date.
Amendments under six months before the wedding date 50% of the service(s) that are being cancelled will still be payable by the client.

Should the booking total amount fall under the minimum booking charge after amendments the minimum booking charge will apply.

If you wish to cancel your booking, six months' notice is required. Under six months' notice, 50% of the total booking will be payable by the client.

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Travel & Charges

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Mileage for my travel to and from the wedding hair location will be charged at £0.60 per mile. (*Mileage for travel will be calculated from the OX3 postcode). 

All clients will be required to cover any travel expenses such as mileage which will be quoted at your time of enquiry. For bookings that require me to travel more 1 hour and 30 minutes from my home location of OX3, a hotel / travel fee will be charged and will be included in my quotation.

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Parking

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Due to the equipment I will need to bring with me, I kindly ask that parking be available on-site or nearby. If there are any parking charges, these will need to be disclosed to me in advance and the cost will be included in the final invoice.

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Destination Weddings

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For destination wedding bookings, costs for flights, airport transfers, and parking both in the UK and at the wedding destination will be provided by the client and will be included in my quotation.

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Should you require me to start hair services at one venue and change to a different location to complete the hair services there be a £30.00 venue change charge applied.

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Client Responsibility 

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The client must provide information that may limit the use of any equipment or associated products, including allergies, sensitivities, medical conditions, and medication. A record of this information will be documented on the trial consultation form.

I cannot be held liable for loss or damage resulting from failure to provide me with any information stated above, and I reserve the right to refuse hair services to any members of the bridal party who may be deemed to be at risk.

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Photography / Images

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The client agrees that photographs that include hairstyling of the bride or bridal party which has been completed by myself or a stylist recommended by Grace Lynch can be repurposed purely for business use such as my website, social media platforms, and or other forms of business advertising.

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Data Protection

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It is required by law to retain records of your services including personal data. All personal data is stored securely and cannot be accessed by anyone other than myself or the stylist provided. This data is used to carry out your instructions and to make contact when required. Records are kept for six years, after which time (provided you are no longer a client) will be destroyed securely. There are no circumstances under which this information might be passed on to a third party.

PLEASE NOTE THAT BY SECURING A BOOKING by way of payment (booking fee) THE CLIENT CONFIRMS THAT THEY HAVE READ, UNDERSTOOD & ACCEPTS ALL TERMS AND CONDITIONS.